BoD Meeting |
Date: 11/11/2008 |
||
Time: 7:08 PM – 9:15 PM |
|||
Place: Randall Mungo's Shed |
|||
| Meeting called by: BoD | Type of meeting: Meeting of the Directors | ||
| Facilitator: Chad Keller | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Chad Keller, Randall Mungo, Patrick Hedgepath | ||
Minutes |
|
| Agenda item: | Meeting called to order |
| Presenter: | |
| Discussion: | |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | The minutes from the previous meeting of the membership were reviewed. |
| Motion made by: | Chad Keller to approve the minutes. |
| Motion second by: | Randall Mungo |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | |
| Agenda item: | Budget Presentation |
| Presenter: | Randall Mungo |
| Discussion: | Balance is $25,045.06 The budget is fine with the exception of the overage on the capital reserve due to the landscaping upgrades. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Mailboxes |
| Presenter: | Chad Keller |
| Discussion: | Chad asked what the status of the mailboxes issue was. Patrick said he will walk around in the next week or two to write down the remaining mailboxes that have not been fixed. Then the Board could start a fine schedule on those lots. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Street Lights |
| Presenter: | Chad Keller |
| Discussion: | SCE&G informed the Board that it's legal department requires that an official SCE&G petition for the lighting being billed on the homeowners bills be signed by each homeowner and notarized by a notary. The is counter to what SCE&G told the board previously. The board will ask a notary in the neighborhood if they would be interested in going door to door to get the petition signed. |
| Motion made by: | Patrick Hedgepath - the board should seek a notary in the neighborhood for the task for compensation. |
| Motion second by: | Chad Keller |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | 1 week |
| Agenda item: | Christmas Party |
| Presenter: | Chad Keller |
| Discussion: | The BoD discussed having a Christmas party with BBQ provided. Randall volunteered to get pricing for the BBQ for 75 people. |
| Motion made by: | Patrick Hedgepath - to have a catered Christmas Party |
| Motion second by: | Randall Mungo |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Randall Mungo |
| Deadline: | 2 weeks |
| Agenda item: | Parking Issue |
| Presenter: | Chad Keller |
| Discussion: | To send a violation notice to several homes that are parking on their lots habitually. |
| Motion made by: | Chad Keller - send violation notices to the homes in violation |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | Next meeting |
| Agenda item: | Goals for 2009 |
| Presenter: | Chad Keller |
| Discussion: | Future goals for next year were mentioned. Seeking a management company to do the daily business for the HoA. Redoing the sign at the front entrance of the neighborhood. Finishing the plantings originally planned for the sign entrance. Finishing the well and irrigation project that was approved this year. Revisiting the ideas for the common lot and seeing what the neighborhoods interest is. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Meeting Adjourned |
| Presenter: | Chad Keller |
| Discussion: | The meeting was adjourned. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | |
| Deadline: | |